Non-posting of credits/repayments deposited by Loanees into banks/treasuries by cheques/cash against HBA/MCA/Computer Advance taken by them from Haryana State.

No. 2/2/2012-WM(3)

From
Principal Secretary to Government Haryana,
Finance Department.

To
I. All Heads of Departments in Haryana.

2. The Registrar, Punjab and Haryana High Court & All District & Session Judges in Haryana State.

3. All Commissioners of Divisions, Deputy Commissioners & S.D.Os. (Civil) in Haryana.

Dated, Chandigarh the 06.09.2012

Subject:- Non-posting of credits/repayments deposited by Loanees into banks/treasuries by cheques/cash against HBA/MCA/Computer Advance taken by them from Haryana State.

Sir,

   I am directed to refer on the subject noted above and to say that Principal Accountant General (A&E), Haryana office has pointed out that some Loanees/Departments/DDOs deposit cash or cheque into Banks or Treasuries on account of repayments against the long term advances (House Building Advance, Motor Car Advance, Computer Advance etc.) taken by these loanees from Haryana Government under Head of Accounts “7610-Loans/Advances to Government Servants”. These challans are received in their office from different Treasuries of Haryana alongwith monthly civil accounts. However, this has been noticed that the complete details/information in respect of these loanees, such as Name of Loanee, His/Her GPF Account No./PRAN Number, Complete address of DDOs (with name), Parent department/DDOs etc. are not quoted by the Loanees/Departments/Drawing and Disbursing Offices (DDOs/Treasury Officers (TOs) on these Challans. In the absence of these complete details, large number of challans are not posted in the respective Loan Accounts of the concerned Loanees. As a result the Principal Accountant General office is facing difficulty while credit/debit posting of various long term advances in the respective loan account of the concerned loanees.

   It is, therefore, requested to issue necessary instructions to all DDOs working under their control for quoting the detailed information i.e. Name of loanees, GPF Account number/PRAN Number, complete address of DDO (with Name), Parent department/DDO etc. in their Challans/Bills for further submission to concerned Treasury.

Yours faithfully,

sd/-
(Sarla Rani)
Under Secretary Finance
for Principal Secretary to Govt., Haryana,
Finance Departm

Source:http://finhry.gov.in/writereaddata/Instruction/W&M%20Branch/6032.pdf